Organizing Family Formals

10 Tips to Efficiently Organize Family Formals (Without the Stress!)

Family formals at weddings can feel overwhelming, but they don't have to be chaotic! With a bit of preparation, and the magic of a designated "people wrangler," your family photos can flow effortlessly, leaving more time for celebrating. Here’s how to make it happen:

1. Designate a People Wrangler

Choose someone familiar with both sides of the family, confident enough to politely yet firmly gather guests. This superhero keeps things moving smoothly and takes the stress off your shoulders.

2. Create a Detailed Shot List

List each family grouping ahead of time, clearly and concisely. This eliminates guesswork, ensuring no important photo gets missed.

3. Prioritize Essential Photos

Start with immediate family and grandparents, then gradually move to extended family groups. This ensures you capture the most important moments first.

4. Keep Your List Short and Sweet

Aim for about 10-15 groupings, each taking around 2-3 minutes. This balance keeps energy high and guests from getting restless.

5. Share Your List in Advance

Send your finalized photo list to your photographer and your wrangler at least a week before your wedding. Clear communication is key to smooth execution.

6. Choose the Right Location

Select a quiet, easily accessible spot away from the main gathering areas. This reduces distractions and helps everyone stay focused.

7. Schedule Wisely

Place family formals directly after the ceremony when everyone is together. Clearly communicate timing beforehand so everyone is present and ready to go.

8. Allow for a Buffer

Give yourself an extra 10-15 minutes on your timeline. Having a buffer keeps stress levels low and allows for any unexpected delays.

9. Clearly Communicate with Family

Brief your family members about the plan beforehand—both about timing and the importance of their promptness. This greatly minimizes delays.

10. Relax and Trust Your Team

With your photographer and wrangler working seamlessly, your only job is to smile, laugh, and enjoy capturing these beautiful moments with your loved ones!

Follow these steps, and family formals will become one of the smoothest parts of your day—promise!